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Disbursement Procedures

If you have been approved to receive grants, scholarships and/or loans, these funds will be electronically applied to your tuition and fee expenses (and on-campus room and board, if applicable). If there are any “excess funds” after grants and/or loans have paid the university account, a refund will be issued. 

  • If you have not already done so, you are encouraged to complete  ACH (AUTOMATED CLEARINGHOUSE) to have your refund electronically deposited into your bank account! Otherwise, the MSU Business Office will mail a refund check to your current mailing address.  
  • A student registering during the university’s Early Registration OR Regular Registration OR AFTER the Regular Registration can anticipate the refund will be deposited into their bank account within 3-5 days after the financial aid (grants/loans/scholarships) is applied to their student account. All other refunds will be mailed.

 

And, a student may be required to return all or a portion of a refund if withdrawing from the university, dropping a class(es), or if administratively withdrawn, or if voluntarily ceasing attendance at ALL of classes during any of the following periods: 

  • On/before the official enrollment date (12th day for fall / spring semesters or 4th day for summer term(s));
  • During the withdrawal refund period (consult your Schedule of Classes);
  • Prior to completing more than 60% of the enrollment period.

 

Also, adjustments may be made to grants and/or loans for students who are “Instructor Dropped” from class(es).  Additionally, grants and/or loans will be totally cancelled for students who invalidate registration or never attend ANY of their classes.

 

Contact the Financial Aid Office at (940) 397-4214 or e-mail financial-aid@mwsu.edu for additional details.