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Code: 0803 PCLS: C4016 Pay Grade: 17 Exempt:  No ORP:  No EEO Code:  4
Title: Human Resources Assistant II
Description: Performs responsible clerical and technical human resources management work under the general supervision of the Director of Human Resources but with considerable latitude for the exercise of initiative and independent judgment. In the absence of the Director has delegated authority to maintain Human Resource operations. Generally assists the Director in the operation of the HR department. Performs related duties as assigned.
Examples: Duties will vary by assigned area but may include responsibility for a variety of human resources tasks. Duties may include greeting applicants and visitors and answering main HR telephone line. Responsibility for posting and closing job openings and coordinating interviews for applicants of non-faculty job openings. Manage an Access database to collect and maintain an applicant tracking system for retrieval of EEO statistical data and to record job posting data. Collect and verify I-9 work eligibility documentation. Coordinate completion of the hiring matrix and interview review forms with supervisors. Maintain files on all student employees, graduate assistants, teaching assistants and adjunct faculty. Verify data on Personnel Transaction forms. Verify employment eligibility of student employees. Handle correspondence and maintain employees’ records of FMLA and sick leave pool applications and usage as well as other types of leave. Maintain the Human Resources webpage, publish the Human Resources Newsletter, and construct web-based forms. Prepare correspondence. Responsible for ad hoc reporting as assigned. May supervise student worker.
Physical Condition: Ability to sit for long periods of time; stand, and bend while filing.
Experience: Two to three years of responsible clerical/secretarial experience required, with emphasis on the human resources function, preferably for a public agency. Requires experience in filing, preparation of reports and correspondence. Should be experienced in the use of computers and computer software programs such as Word, Outlook, Excel, Access, PageMaker, and Publisher.
Knowledge: Requires excellent computer skills in Microsoft Access, Word and Excel. Knowledge and an understanding of applicable Federal, State, and public institutional rules, regulations, laws, and policies and the ability to effectively apply them to the human resources function is desirable. Requires knowledge of office procedures and business etiquette. Thorough knowledge of the campus organization, functions, procedures, and personnel is helpful.
Education: Bachelor’s degree (preferably with courses in human resources, business, or social science) is desirable. Equivalent experience may be accepted.
Additional Requirements: Position requires heavy contact with faculty, staff, and general public. Must be able to establish and maintain effective working relationships within and outside the university. Courtesy and professionalism a must. Ability to use good judgment in making decisions. Must possess excellent oral and written communication skills; be able to interpret university rules and policies and communicate these to employees. Extreme accuracy in all phases of work. Confidentiality a must. *Regular reliable attendance is required. *This position is designated as security sensitive and requires a criminal background check.

Last updated 2014-03-10