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Assistant to Vice President, Student Affairs and Enrollment Management
Provides secretarial and administrative support to the Vice President that involves performing a variety of complex technical, clerical and administrative duties. Works under the general supervision of the Vice President with latitude for initiative and independent judgment. Relieves the Vice President of routine administrative duties. Supervises student assistants.
Interacts with members of the university community to include executive and administrative personnel. Responsible for making independent decisions with full accountability. Initiates correspondence and prepares first draft reports on administrative matters. Reviews, screens, and evaluates incoming correspondence and phone calls to identify for priority handling. Responsible for oversight of functions hosted by the VPSAEM; develops agendas for meetings; maintains the VPSAEM calendar; and assists with special projects. Responsible for financial management of accounts and maintains records on these accounts. Performs other duties as assigned.
Minimum three years experience with demonstrated success directly related to upper level office administration and supervision. Should have extensive experience in general office practices and procedures, including some administrative and personnel supervision. Word processing/PC experience, preferably Word and Excel.
Excellent working knowledge of business English, spelling and punctuation. Thorough knowledge of modern office practices and procedures and equipment. Skill in word processing. Knowledge of accounting practices is desirable. Advanced ability to multi-task and prioritize schedules and objectives.
College degree preferred; high school graduation with heavy experience in the specific job areas is acceptable.
Must have excellent communication skills and be able to deal effectively with students, subordinates, faculty, staff, and the general public. Ability to work independently on difficult or complex assignments and to interpret pertinent policies and procedures clearly and accurately. Ability to establish and maintain effective working relations. Must be able to exercise sound judgment in difficult situations. *Regular reliable attendance is required. *This position is designated as security sensitive and requires a criminal background check.