Staff Senate By-Laws

Midwestern State University

Staff Senate Bylaws

2009

I. NAME

The name of the organization will be Midwestern State University Staff Senate.

II. MISSION

The mission of the Midwestern State University Staff Senate, herein after referred to as the Staff Senate, shall be to promote and enhance the status of the University staff, to ensure the effective contribution of staff expertise toward University goals, and to act as a liaison between the University President and staff employees. The council shall represent the collective body of the staff and shall report directly to the University President.

III. RESPONSIBILITIES AND OBJECTIVES

A.

The Staff Senate shall develop, maintain, and implement standard operating procedures.

B.

The Staff Senate shall develop and maintain communication between itself and:

 

1.

University Staff

 

2.

Faculty Senate

 

3.

University Administration

 

4.

University President

C.

The Staff Senate shall appoint committees as necessary to accomplish its work.

D.

The Staff Senate may, when appropriate, nominate Senate members to serve on other councils and committees.

E.

The Staff Senate shall prepare and submit to the University President proposals and position papers on staff concerns as determined by a majority of the Staff Senate and prepare and submit reports as requested by the University President.

F.

The Staff Senate shall prepare and submit to the University President and the staff an annual summary of all activities and reports by August 31 of each year.

G.

The Staff Senate shall disseminate minutes via the campus Postmaster and Staff Senate webpage.

H.

The Staff Senate may monitor, review, and make recommendations on administrative actions that affect staff employees.

I.

The Staff Senate shall monitor, review, and make recommendations on University Policy and Procedure Statements that affect staff employees. The Staff Senate Chair shall serve as official reviewer of all University Policy and Procedure statements.

IV. OFFICERS

A.

Officers

 

1.

Chairperson

 

 

The Chairperson presides over all meetings and appoints committees under the advisement of the Executive Committee, attends and is a voting member of the Administrative Council, attends Board of Regents meetings, and meets regularly with the University president to relate staff concerns.

 

2.

Vice Chairperson

 

 

The Vice Chairperson presides over all meetings in the absence of the Chairperson, represents the Staff as appointed, and assists with the appointment of committee members.

 

3.

Secretary/Treasurer

 

 

The Secretary/Treasurer maintains accurate records of attendance; informs the campus via the Postmaster of meetings; keeps and disseminates the minutes of all business conducted by the Staff Senate; reserves meeting rooms; and maintains accurate records of the budget.

 

4.

Parliamentarian

 

 

The Parliamentarian assists with the enforcement of rules, proceedings and debate in accordance with parliamentary procedure as well as maintaining decorum in meetings.

B.

Elections

Officers are elected at the first meeting in September for one year terms.

V. ORGANIZATION

The Staff Senate shall consist of the following committees:

A.

Executive Committee

The Executive Committee shall consist of the Chairperson, Vice Chairperson, Secretary/Treasurer, and Parliamentarian. This committee prepares the meeting agenda and assists with the appointment of committees.

B.

Long Range Review and Planning Committee

The Long Range Review and Planning Committee shall consist of a minimum of two Staff Senate members. The Committee shall maintain an ongoing study to determine the future needs and priority of University matters relating to staff and advise the Staff Senate on these matters.

C.

Communication Committee

The Communication Committee shall consist of a minimum of two Staff Senate members. The Committee shall maintain the Staff Senate website and oversee communication between the Staff Senate and our constituents as well as the greater campus community.

D.

Membership Committee

The Membership Committee shall consist of a minimum of two Staff Senate members. The Committee shall coordinate Staff Senate elections and orientation for new senators.

E.

Bylaws Committee

The Bylaws Committee shall consist of a minimum of two Staff Senate members. The Committee shall review the Bylaws as needed and make recommendations to the Executive Committee. The Committee shall ensure updates to the Bylaws are made as amendments are approved.

F.

Staff Senate Scholarship Committee

The Staff Senate Scholarship Committee shall consist of a minimum of two Staff Senate members. The committee shall design, update, and disseminate application forms for the annual Staff Scholarship award. The Staff Senate Scholarship Committee will solicit applications from all eligible staff members, receive and review all submitted applications, and suggest recipients to the Staff Senate. Once recipients have been selected, the committee shall inform the campus of the awards.

VI. AMENDMENT OF BYLAWS

A.

Proposal of Amendments

 

1.

Any Senator desiring to amend the Bylaws shall work with the Bylaws committee and submit the proposed amendments in writing to the Executive Committee.

 

2.

The Executive Committee shall review the proposed amendment(s) and recommend course of action by Staff Senate at its next regular meeting.

 

3.

The Secretary shall send a copy of the amendment to the Staff Senate prior to the next regularly scheduled meeting. Voting will take place during the next month’s regularly scheduled meeting.

 

4.

Amendments are recorded by Bylaws Committee upon approval.

B.

Adoption of Amendments

 

1.

Amendments to the Bylaws shall become effective upon approval by a two-thirds vote of the Staff Senate.

VII. QUORUM

A.

A majority of the Senate shall constitute a quorum.

B.

Any cases of procedure not specifically covered in the Staff Senate Constitution and Bylaws shall be resolved by Roberts Rules of Order.

 

Approved by the Staff Senate: March 18, 2009

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