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Academic Withdrawals

A student who wishes to un-enroll from all courses at MSU must come to the Dean of Students office located in the Clark Student Center, room 104, to fill out a withdrawal slip. The student will need to bring his/her MSU I.D. Card at the time of withdrawal. Distance education students may contact the Dean of Students Office via phone to withdraw, but will be required to send written consent via email or fax.  Once the withdrawal slip has been completed and signed by the student, copies are distributed to the Registrar’s Office, Business Office, and Financial Aid Office.  Students unable to withdraw themselves from MSU (due to medical reasons, etc) may only be withdrawn by someone who has legal power of attorney for the student.

Refunds

Only students withdrawing before the official first class of the term will receive a 100% refund of tuition and fees. Starting the first day of classes, the refund rate decreases to 80%.

Summer I 2016

Prior to the first class day                            

100%                          

During the first 3 class days

80% thru June 8, 2016

During the second 3 class days

50% thru June 14, 2016

After the second 3 class days

0%

Summer II 2016

Prior to the first class day                            

100%                          

During the first 3 class days

80% thru July 13, 2016

During the second 3 class days

50% thru July 19, 2016

After the second 3 class days

0%

Fall 2016

Prior to the first class day                            

100%                          

During the first 5 class days

80% thru Sept. 1, 2016

During the second 5 class days

70% thru Sept. 8, 2016

During the third 5 class days

50% thru Sept. 14, 2016

During the fourth 5 class days

25% thru Sept. 20, 2016

After the fourth 5 class days

0%

Military Transfer

Active members of the U.S. Military must provide a copy of their orders in order to receive a full refund when withdrawing after the first day of classes.

MSU Housing

If a student withdraws who is currently residing in on-campus housing, he/she must speak directly with  the Office of Housing and Dining Services to schedule a time to move out, arrange possible storage, and discuss any room/board charges or refunds.

Petitioning for a Full (100%) Refund

To petition for a 100% refund after the first day of classes, students must meet the following requirements:

  • The reason for withdrawing was beyond the student’s control (medical, family emergency, etc)
  • Provide a written statement explaining why the student feels he/she deserves a full refund
  • Provide supporting documentation to validate the reason for withdrawal (i.e. medical records with date of admittance and release)

Once a student has provided the Dean of Students Office with above information/documentation, the information will be provided to the Vice President of Business Affairs and Finance to make the final decision on whether or not the refund petition will be approved.

Timing Is Everything – “W” or “F” on the Student Transcript

Students who withdraw prior to March 30, 2016 for the spring 2016 semester will receive a “W” on their transcript for their spring course(s). This will have no consequence on a student’s G.P.A. Students who withdraw after March 30, 2016 will receive an “F” in each course on their transcript for the spring 2016 semester, which counts towards a student’s MSU G.P.A.

Petitioning for a late “W”

Students can petition to receive a late “W” instead of an “F” by providing the Dean of Students Office with all of the required documentation and approvals listed below. 

  • The nature of the withdrawal reason being beyond the student’s control (medical, family emergency, military, etc)
  • Documentation to validate the reason for withdrawal (i.e. medical records with date of admittance and release)
  • Written approval from the professor/instructor for a late “W” for every course the student was enrolled in during the term of withdrawal
  • Written approval from the college Dean for a late “W” for every course under a respective college  the student was enrolled in during the term of withdrawal

Upon submitting a completed petition, the information will be provided to the Provost and Vice President for Academic Affairs to make the final decision.