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Payroll Assistant II
Works closely and reports to the Director. Prepares monthly or semi-monthly payrolls. Analyzes contracts and payroll authorization forms and time sheets to facilitate data entry of payroll documents. Work is performed with considerable independence requiring initiative and independent judgment within the guidelines of federal and state laws and university policies.
Duties will vary by assigned area but may include responsibility for a variety of payroll related tasks. Reconciles errors within the state’s reporting system. Handles special requests for payroll information and statistical reports. Interacts with nonresident alien students regarding treaty exemptions or withholding credits on scholarships. Processes payroll documents such as direct deposits, check distribution and W-4/W-2 forms. Responds to inquiries and requests for verification of employee payroll information. Responsibility for auditing and correcting employees time sheets and data entry of employee leave accruals and totals used. May be responsible for general accounting, data entry, preparation of spreadsheets, and other payroll related clerical tasks as assigned.
Four or more years of progressively responsible accounting and payroll experience, preferably in higher education.
Thorough knowledge of payroll and accounting principles, data processing procedures, and federal and state payroll regulations. Skilled in data entry. Operate calculator by touch. Skilled in use of Word and Excel.
Prefer college degree in accounting; however, high school graduation with equivalent experience is acceptable.
Must be able to deal professionally with confidential information. Able to establish and maintain effective working relationships with university employees and administrators and outside contacts. Ability to organize detailed work. Requires attention to accuracy. *Regular reliable attendance is required.
*This position is designated as security sensitive and requires a criminal background check.